Content management systems (or application systems in general) are mainly designed to manage dynamic documents, which are constantly evolving, rather than long-term static data.
Here are some reasons not to use these systems for archiving:
- High cost for static data: Application systems can be expensive because they include advanced features such as version management, real-time collaboration and change tracking. These features are superfluous for static documents that do not change over time.
- System pollution by archived data: Archiving static data in such a system generates data overload, thus reducing system performance and complicating the management of active and archived documents. This can make access to relevant information slower and increase the administrative burden.
- Authenticity of documents: Traditional systems often lack mechanisms to guarantee the integrity and authenticity of archived documents. To ensure authenticity, solutions such as electronic signatures, time stamps and traceability must be considered.
Our connectors
Our connectors enable the Arcsys platform to be integrated with other enterprise systems such as electronic document management systems (EDMS), as well as enterprise portals, CRM solutions and ERPs.
The advantages of Arcsys, such as reduced management costs and secure access to archived documents, are fully integrated into business applications, while guaranteeing compliance and management of the evidentiary value of documents. This enables organisations to optimise the management of their information, ensuring both improved accessibility and enhanced traceability of archived documents, even when stored in third-party systems.
Performance and volume
Archiving was previously designed as a secondary system, intended to lighten the systems used by a large number of active users. However, needs have evolved.
Arcsys can now support heavy loads when consulting increasingly large volumes. The performance gap between EDM and archiving has been bridged, making it possible to meet both needs without having to resort to two separate software packages.
Extended evidentiary value
All archives transmitted via the application connectors benefit from Arcsys’ functionalities, particularly evidentiary value.
Low-cost management
The unit cost of managing a document by Arcsys is a fraction of a euro, much lower than the costs on systems such as EDM.
Given that Arcsys can manage hundreds of millions of archives and restore them in a fraction of a second at a very low cost, some companies use our software as a centralised archiving warehouse for Records Management and connect consumer portals, call centres or customer advisers directly to it.