In companies, many documents must be indexed, stored and filed over long periods of time to ensure compliance with regulatory obligations, but also to prove good faith and the application of good practices, whether in relation to the administration, a customer or a supplier. These documents are generally referred to as ‘Binding Documents’.
The Arcsys archiving solution with evidentiary value guarantees the classification, integrity, traceability and authenticity of a document throughout its life cycle. These characteristics ensure that the document can be presented as an original, fully enforceable and legally irrefutable. Thanks to its advanced functionalities, Arcsys enables companies to meet legal requirements and strengthen confidence in their digital documents.
Classification
Arcsys enables the logical and hierarchical structuring of all documents produced or received by companies in the course of their activities. This guarantees not only efficient searching, but also optimal management of access rights and the implementation of appropriate management rules.
Access management
Each user has specific access to the different categories of documents, according to their rights, thus ensuring precise and secure control of the information.
Classes of service
In terms of management, each document is classified in a category (or class) which automatically assigns it specific rules concerning its retention period, its performance, its storage, its availability, its destruction, its indexing, as well as the necessary controls.
Evidentiary value
Evidentiary value is integrated at the level of the service classes, making it possible to define specific levels of signature and time stamping for each type of document. Accountability and traceability are systematically applied practices.
Proof
Arcsys manages a proof file for each document, making it possible to review, a posteriori, all the detailed events that occurred during the document’s life cycle and to establish irrefutably its authenticity as an original.
Records Management
The management of binding documents, or Records Management, ensures the rigorous governance of essential company information. With Arcsys, each document benefits from optimised management, from its creation to its destruction, thus guaranteeing the compliance and security of information throughout its life cycle.