How does Bouygues Telecom guarantee dispute-free archiving with Arcsys?
Electronic archiving: a strategic lever for Bouygues Telecom
In the all-digital age, companies are faced with an explosion of data. For a major player like Bouygues Telecom, this represents a dual challenge:
- Guaranteeing the integrity and evidentiary value of archives over several decades
- Complying with increasingly strict regulations on document retention
Faced with these challenges, Bouygues Telecom chose Arcsys, an electronic archiving system (EAS) designed to ensure compliance, security and cost optimisation.
But how does this strategic choice concretely impact Bouygues Telecom’s document management? Let’s dive into the heart of their archiving ecosystem.
An ecosystem designed for compliance and performance
An ECM system is not just a piece of software. It is a comprehensive ecosystem that includes:
- A robust technological solution
- Suitable infrastructures
- Strict document policies
- Dedicated human resources
As one of the managers at Bouygues Telecom explains:
‘An electronic archive management system is much more than just a tool; it is a complete ecosystem that guarantees the integrity and accessibility of data over the long term.’
1. Preserving archives despite technological developments
Physical media have a limited lifespan, often around five years. However, some archives need to be kept for several decades.
Solution with Arcsys: dissociation of data and physical media, guaranteeing durability and accessibility despite technological developments.
2. Advanced compression and cost reduction
With more than 1.2 billion archived invoices, Bouygues Telecom needs to optimise its storage space.
Thanks to Arcsys, infrastructure requirements have been reduced by 90% thanks to advanced compression technology.
A striking example?
👉 200 TB of archives now fit into just 20 TB!
‘It’s very impressive. The tool drastically reduces the storage space required while guaranteeing the integrity of the documents.’
3. Enhanced security with digital vaults
In a context where cyberthreats are multiplying, the security of archives is an absolute priority.
Arcsys offers an in-house architecture with digital vaults, guaranteeing:
- Confidentiality of sensitive data
- Flexible management of access rights
- Optimised organisation via classification schemes
4. Performance and massive volume management
Bouygues Telecom consults millions of archives in real time, whether for:
- Tax inspections
- Internal audits
- Customer requests
Thanks to Arcsys, these consultations are carried out without impacting the overall performance of the system.
‘The tool can handle huge volumes of data while limiting the load on the infrastructure.’
5. Anticipating the reform of electronic invoicing
With the arrival of e-reporting and e-invoicing, Bouygues Telecom must adapt to new legal obligations.
Arcsys facilitates this transition thanks to:
- Optimal structuring of document processes
- Dedicated silos and intelligent compartmentalisation for smooth management of tax documents
💡 A solution ready for future standards, such as eIDAS V2.
Digital archiving: a lever for compliance and efficiency
The integration of Arcsys within Bouygues Telecom has made it possible to guarantee:
- – Total compliance with regulatory requirements
- – A significant reduction in storage costs
- – Increased flexibility to anticipate new legislation
- – Interoperability and reversibility ensured thanks to standardised formats
Why Bouygues Telecom remains loyal to Arcsys?
🗣 ‘It is THE software that best supports the company’s challenges.’
🗣 ‘It provides the legal proof necessary to protect the company.’
🗣 ‘Today, it’s the ideal tool!’
Conclusion: Future-oriented document management
Thanks to Arcsys, Bouygues Telecom has acquired a solution that guarantees compliance, optimises costs and secures archives.
With a stable, modular and scalable architecture, the company is ready to meet the future challenges of digital technology while protecting its documentary capital.
Want to transform your document management?
👉 Contact us to discover Arcsys!
Watch the full testimonial from Bouygues Telecom here ⬇